Note: This article is relevant to Trust Super Admins and Trust Users with Leader of permissions.
The Trust-Level Assessment feature allows you to create, publish, and add Customised Assessments to classes for all schools within your trust.
When creating a Trust-Level Assessment for a subject, you can choose which year groups the assessment will be available to, then save the assessment as a draft or publish it to schools. Once published, the assessment can be added to classes at the trust-level and school-level.
Trust-Level Assessments are fully customisable, allowing you to adapt the Question Level Analysis (QLA) and set Custom Grade Boundaries or choose to hide grades.
This article breaks down trust-level permissions, how to navigate the Trust Assessment List, and how to create your own Trust-Level Assessment for schools.
Trust-Level Permissions
The Trust-Level Assessment feature is restricted depending on your Trust-Level user permissions:
User Type | Create and manage Trust-Level Assessments | Add Trust-Level Assessments to a tracker | View Trust-Level Assessments | Invite Trust Users | View Trust Dashboard |
Trust Super Admin |
✅ |
✅ |
✅ |
✅ |
✅ |
Trust User + Leader of Subject Area |
✅ (For selected Subject Areas) |
✅ (For selected Subject Areas) |
✅ |
❌ |
✅ |
Trust User |
❌
|
❌ |
✅ |
❌ |
✅ |
To manage trust permissions for staff accounts, take a look at the article below 👇
💡 Staff who have School Admin or Leader of permissions on a school-level, will be able to add Trust-Level Assessments to a tracker once they have been published.
Trust Assessment List
From the Trust Dashboard, select Assessments from the top menu. Here, you'll find a list of all Trust-Level Assessments added to the platform by Trust Super Admins or Trust Users.
The trust Assessment List is similar to the school-level Assessment List, showing all assessments within each unit for each course. However, there are some differences in the view and functionalities.
Here's all you need to know about the trust Assessment List:
Select the blue Create Trust-Level Assessment button to add a new assessment. Steps for this are explained later in the article.
Filter by Subject Area and Course.
View details of each Trust-Level Assessment, including:
Type: Trust-Level Assessments have three states: Draft, Published (labelled TLA) and Hidden. These can be easily identified by the badge to the far left of each assessment.
Published: Assessment is available to all schools within the trust.
Draft: Assessment is not available to schools and can still be edited.
Hidden: A previously published assessment is now hidden from schools.
Name: Title of the assessment as it appears on trackers.
Year Groups: Year Group(s) the assessment is available for.
Utilisation in current Academic Year: Number of schools and classes the assessment has been added to.
Grade Boundaries: Standard, Custom, or Hide (grade is hidden).
Make changes to each Trust-Level Assessment using the three dots to the right. The menu options will vary depending on the status of the assessment.
For published Trust-Level Assessments, you can:
Add To Class: Select which classes to add an assessment to after it has been published.
Edit Grade Boundaries: Update the grade boundaries that were initially selected during the assessment creation.
Edit Year Groups: Make the assessment available for more year groups.
Mark as Hidden: Hide the assessment from showing for schools.
Copy Assessment: Create a new assessment using an existing one as a template.
Details: View all details of the assessment.
Note:
It is not possible to remove Year Groups once published.
It is not possible to make changes to the assessment's QLA once published.
Changes to Grade Boundaries are processed overnight.
Hiding an assessment does not delete any data.
For draft Trust-Level Assessments, menu options include:
Edit Assessment: Make changes to all assessment details.
Delete: Remove the assessment from the platform entirely.
For hidden Trust-Level Assessments, menu options include:
Revert To Published: Make the assessment available to schools again.
You can also select Show Hidden to the right of the course title to view all hidden assessments.
💡 As Trust Users can only create and make changes to assessments for subject areas they are a Leader of, they'll only be able to view details of assessments for all other subject areas.
Create a Trust-Level Assessment
Creating a Trust-Level Assessment is very similar to creating a Customised Assessment at a school-level.
To create a Trust-Level Assessment:
From the Trust Dashboard, select Assessments from the top menu. Then, click the blue Create Trust-Level Assessment button.
Select a tracker using the Subject Area, Qualification, and Specification dropdowns.
Select which Year Group(s) the assessment will be available to.
Select which Unit the assessment can be added to, then give your assessment a Name.
Enter your Single Mark or Question Level Analysis (QLA) data entry preferences. Alternatively, select Import Data From XLS to upload your questions in bulk.
Choose your Grade Boundary Type: Same as tracker, Custom Grade Boundaries, or Hide Grade.
Hiding the grade will mean that schools cannot see or change the grade for the assessment. However, they can still count the assessment towards the Topic / Skills Summary and choose Show QLA in Reports.
Click Next Steps, then click Yes, Publish to make the assessment available to schools immediately, or No, Save As Draft if you want to publish it later.
Once the assessment is saved as a draft, you can publish it at any time from the Assessment List by clicking the three dots to the right and selecting Edit Assessment.
Once published, you'll have the option to Add To Classes Now, or Add To Class Later. When ready, simply select all classes within each school that you want to add the assessment to. Then, click the blue Add Trust-Level Assessment To Classes button.
The assessment will then be labelled Pending Publication and will be added to the trackers overnight, visible for teachers to enter data the following day.
Next steps for schools
Once you have published a Trust-Level Assessment, School Admins and Leaders of on a school-level will also be able to add the assessment to classes from their school account. Take a look at the article below for further insight on this👇
📖 Team Tip
Using Trust-Level Assessments is helpful when you've created a PPE for a subject and want to replicate it easily across the trust.