10 steps to launch the Pupil Progress App in your school

The Pupil Progress App is a smartphone application for reporting to students and parents, allowing users to access attainment and progress data with ease.

This article is a guide to successfully setting up and launching the App within your school, from enabling the App to inviting parents and publishing reports.

Start by reaching out to your Pupil Progress Account Manager or another team contact to let us know you're interested in getting the App set up. We'll work with you to create a plan to support your school in launching the App.

If you're unsure who your dedicated Account Manager is, not to worry, just send our Support team a message using the Help Centre in the bottom right corner of the platform.

💡 It's possible to roll out the app to just one year group at a time if you wish to.

Our Onboarding team will send over instructions on how to set up the App. This includes a Groupcall Xporter invite to update your data sharing permissions to include parent emails and/or students' school email addresses (if not already authorised), so that they're able to access their accounts.

Once the App has been enabled, you'll see a new tab appear in your school's Reports menu called App Reports. This is where you'll publish student reports. We'll also send you a confirmation email containing a video introduction to the App.

Take a look at our dedicated collection of help articles related to the App to ensure you're equipped with the relevant information ahead of the launch.

These guides cover how to set up student and parent accounts, send invitations and address any obstacles during the set up.

Let parents and/or students know what the App is used for, how to download it, and when the first reports will be available.

We'll send you over example copy which you can use as a guide for these communications. Our App Guide for Parents, Carers, and Students is also a useful introductory resource to share.

Reports will include all assessment data visible on the relevant subject tracker. This means each department will need to check that the relevant assessments are marked as visible and counting towards Summary Grades within the assessment list.

The last step to prepare before publishing reports is to create your Report Templates. This will allow you to customise display options for each set of reports, including grade types and colour settings.

When you're ready to publish your first App reports, go to My School > Snapshot and select Add New School-Level Snapshot. The name of your snapshot will be how reports are labelled on the App.

As trackers are live, this will capture your school's data at that particular point in time.

Within the App Reports area, choose from the following options to publish reports:

Schools will typically select an All Subjects Report.

Then:

Lastly, confirm by clicking the blue button Publish Report To App.

When ready, invite parents and/or students by sending an email invite via the platform. The invite will include account activation details.

You can send invitations individually or in bulk within My School > Parents or My School > Students, and filter by status to view those Not Invited.

For detailed steps on how to send invitations, take a look at the article below 👇

💡 This step should always follow Step 4, so that parents are already aware they'll receive an invite from Pupil Progress and are less likely to mark it as spam.

We'll create a Test Parent account in your school's parent list. You can then change the Test Parent's email address to your own and link a student to the contact. This allows you to log in to the App and view the student’s reports from a parent’s perspective.

For more information on testing the App, see the article below 👇

If parents need any further support after the App launch, first direct them to our dedicated App Support Page.

If you or other staff members have further questions about using the App, feel free to reach out to our Support team via the chat in the bottom right of the platform. 💬