This guide is here to help you feel more comfortable and confident using the Pupil Progress platform. It includes practical tips for navigating popular features that will ease your data entry and enhance your tracking.
Navigate the platform
Homepage
When you first log in to Pupil Progress, you'll land on the Trackers homepage. This is the same page you would see if you to navigated to Tracking from the top menu and selected Your Classes.
You can return to the Trackers homepage from any class by clicking the Pupil Progress icon in the top left corner of the page.
Top menu
You'll find everything you need to access within the platform along the top menu bar. The options in each menu may vary depending on what your school has enabled and what your user permissions allow. The main elements of this menu are:
Tracking: Contains all of your classes, assessment lists for each course, and tags set up for the school.
Analysis: Access attainment summaries across subject areas for each cohort.
Reports: Customise, download and publish reports for selected cohorts.
My School: Houses all school-specific information including staff, student and parent lists. You'll also find custom features such as Custom Grade Boundaries, Flexi Grade and Learning Characteristics.
💡 Hover over each menu, then click any dropdown option to navigate to that page.
Live Tracking
Any classes set up on an exam board-specific or bespoke KS3 subject tracker can be accessed within Live Tracking.
This is where you'll input student data, view live grade calculations, set up assessments, and use filtering and viewing tools.
Navigate Live Tracking
Tracker mode: The bar at the top of the tracker lets you switch between Live Tracking (current attainment), Forecast (predicted attainment), and Snapshots (past attainment).
Class: Use the dropdown next to the class name to switch between classes, the Year Group Overview and the Class Average Comparison.
Left menu:
The top dropdown (next to your initials) allows you to access your account settings or switch schools if you're a Trust user.
Add New Assessment - For Leaders of and School Admins to create new customised, published, or copied assessments.
Edit Assessments - For Leaders of and School Admins to modify existing assessments, including what's visible on the tracker and what counts towards grades.
View - For users to adjust the visual aspects of their tracker, including colour shading and pinned grades.
Tools - For functional changes to Grade Boundaries, Tagging, Tiers and more. You'll also find features like Bulk Edit for copying and pasting data, and Download to export the tracker as an XLS file.
Filters - For filtering students by grade, Learning Characteristics, Tags and whether they're on or off target.
Student Attributes - For adding characteristics such as UPN and Form alongside student names.
Course components: Each component of the qualification has its own coloured column. This is where assessments are stored. When you expand (+) a unit or paper for the first time, it will display a default Past Paper 1 which can be hidden if not needed.
Topic Summary: The blue Topic Summary column can be expanded to show all topics within the qualification, with corresponding percentage scores if you've input your assessment at Question Level Analysis.
Learning Characteristics: Any enabled characteristics (e.g. Attitude to Learning) for the year group can be input in this grey column.
Summary: Scroll to the far right to view the Summary section, where overall marks and grades appear. Total Marks and Grade columns work on automation, however you can manually amend Minimum Target Grades, Teacher Predicted Grades and Flexi Grades.
Target Grid: The final column shows how many marks each student needs to reach the next grade, based on the preferred grade type that you have set.
Trackers
Alongside Live Tracking, the Tracking homepage contains some useful shortcuts to features. Just click the three dots to the right of any tracker heading and access the following:
Edit Tracker Options (for the Year Group)
Download Reports (for the Year Group)
Open Subject Analysis (for the Year Group)
Shortcuts
| Mac | PC |
Full screen | Command (⌘) + Ctrl + F | F11 |
Return to previous page | (In the top left of the tracker) | (In the top left of the tracker) |
Zoom in | Command (⌘) + Plus (+) | Ctrl + Plus (+) |
Zoom out | Command (⌘) + Minus (-) | Ctrl + Minus (-) |
Return to normal view | Command (⌘) + 0 | Ctrl + 0 |
Refresh | Command (⌘) + Shift + R | Ctrl + F5 |
Search page | Command (⌘) + F | Ctrl + F |
Navigate to right cell | ➡️ | ➡️ |
Navigate to left cell | ⬅️ | ⬅️ |
Navigate to above cell | ⬆️ | ⬆️ |
Navigate to below cell | ⬇️ | ⬇️ |
Clear cell content | Backspace | Backspace |
Copy cell content | Command (⌘) + C | Ctrl + C |
Paste cell content | Command (⌘) + V | Ctrl + V |
Key icons
Help Centre and Development Board
In the top right corner, click the lightbulb and question mark icon to access the Help Centre and Development Board.
The Help Centre contains collections of user guides and videos on all Pupil Progress features.
The Development Board shows suggested and upcoming features, and allows you to submit your own ideas.
Support
In the bottom right corner, click the blue chat bubble to contact our Support team. Here, you can:
Schedule a support call.
Open the Messages tab to chat with our AI helper or a support team member.
Search the Help Centre collections under Help.
Stay updated on feature releases under News.
Top tips
Efficiency
Click each button only once. Double-clicking may cause errors or generate multiple requests.
Stay on the page if a request (like adding an assessment) is in progress until the page refreshes with the updates.
If the page seems stuck or not showing the latest data, then try refreshing it.
Save your work
As trackers are live, all data saves automatically. When entering data into a cell, a blue dot indicates it's saving, and it's saved once the blue dot disappears.
To capture data at a specific time point, use Snapshots.
Lastly, to download a tracker or analysis summary (e.g. for importing into your MIS), go to Tools in the left menu and select Download. An XLS file will be saved in your Downloads folder.